Q. What are the new laws affecting business entities qualified with the Secretary of State?
A. Please use this link to view detailed information regarding the new law changes: 1/1/2006 Law Changes
Q. Where can I find information about law changes that went into effect in recent years that may affect business entities qualified with the Secretary of State?
A. Please use these links to view law changes from recent
years: New Laws Effective January 1, 2006
and 2005 business entity law changes.
Q. Can I file an extension of time to file the annual report?
A. No. Effective January 1, 2006, a new law eliminates extensions on annual reports filed
with the Secretary of State. Annual reports have been simplified; no financial calculations are
required on the report. Annual reports may be filed online at https://www.accesskansas.org/kssos-ar-forms/index.html.
Q. How does your office search the database for a business entity?
A. We can search by the name of the entity or by the entity's identification
number, which is assigned by our office. Our files are alphabetic, so you must have an
exact name to find an entity. Online, you can also search by registered agent name, the
entity's city, date of incorporation and by keyword.
Q. Do you register DBAs (doing business as) or fictitious names?
A. We do not list or register DBAs in the State of Kansas. Kansas does not have
statutes requiring or permitting the registration or filing of DBAs or fictitious names.
Q. What is the turnaround time for filing documents in your office?
A. Our office has a two-to-three business day turnaround time for all completed
and correct documents received by our office.
Q. How can I protect my business name?
A. Filing a trademark or service mark may offer some protection. You will need
to consult with your attorney about your legal rights and remedies.
Q. Are all companies doing business in Kansas required to file with the
Secretary of State?
A. Sole proprietorships do not file with the Secretary of State. General partnerships
may choose to file disclosures with the Secretary of State. You may refer to K.S.A. 17-7303,
which defines doing business in the state of Kansas, if you are a corporation domiciled
in another state. http://www.kslegislature.org/legsrv-statutes/index.do
Q. Can documents be fax filed?
A. You can fax file documents for an additional $20 fee per document. Annual reports
cannot be fax filed. If you wish to expedite annual report filing, please file electronically at https://www.accessKansas.org/kssos-ar-forms/index.html.
If you wish to expedite formation document filings, please file electronically at https://www.accesskansas.org/businesscenter/index.html.
Q. What is the filing fee for formation documents?
A. The filing fee varies based on the type of entity you wish to file. Visit our Filings and Forms page for more information.
You may file Kansas formation documents online at a reduced fee.
Q. How many copies of corporate documents are required?
A. Beginning January 1, 2005, only the original is required. Once the document is
processed it will be returned by mail to the individual or entity that submitted the document
to our office, except annual reports.
Q. Can formation documents for domestic entities be filed electronically?
A. Yes, formation documents for all domestic entities as well as foreign limited
liability partnerships may be filed electronically. The filing fees for all entities, except
not for profits, are reduced for electronic filing. The filing is considered to be legal
and binding upon submission of payment. You will be able to print an official letter and
certified copy of the document after payment is accepted. This is the link to start filing
electronically: http://www.kssos.org/other/articles_of_formation.html
Q. What is the fee and procedure for obtaining a certificate or letter of good standing?
A. You may obtain a certificate or letter of good standing via our web site for
a reduced cost ($12.50 and $8.50 respectively). Upon payment with a major credit card or
your Kansas.gov subscriber account, the document will appear on your screen for you to
print as many times as needed. Certificates will include an authentication code, and the
certificate is considered to be original and legal. If you are unable to obtain the document
from your computer, you may call our office and request a certificate for a fee of $15
or a letter for $10, using a Visa or MasterCard credit card. www.kansas.gov/apps/corporations.html.
Q. What is a FEIN number, and where do I get one?
A. The FEIN (federal employer identification number) is given to you by the Internal Revenue Service (IRS) upon application. Contact the IRS at 1-800-829-3676.
Q. What is the process for registering a professional fund raiser?
A. There are several required forms that must be completed and filed with our office.
The filing fee for each fundraiser is $25. Visit this link to access all necessary forms: http://www.kssos.org/forms/business_services/PFP.pdf
Q. What is the process for registering a professional solicitor?
A. The PS form must be completed and returned to our office. The filing fee for
each solicitor is $25. Visit this link to access the required form: http://www.kssos.org/forms/business_services/PFP.pdf
Q. How often must charitable organizations, solicitors and fund raisers register with
the Secretary of State?
A. Annually.
Q. What date must be used to date the signature on filing documents?
A. The date the document was originally signed. If not known, please use the current date.
Q. How do I know if I need to complete a foreign corporation application to do business
in Kansas?
A. Please refer to K.S.A. 17-7303. Consult your attorney for further assistance. http://www.kslegislature.org/legsrv-statutes/index.do
Q. What does it mean when a business entity is forfeited?
A. A forfeited business entity is an entity that has forfeited its charter or its
authority to do business in Kansas. The corporation is no longer active and in good standing.
Q. Do we need to file a dissolution/withdrawal/cancellation if we are already forfeited?
A. You cannot file any of these documents for a business entity that has already
been forfeited. You must first file all necessary documents to reinstate the business entity.
Once it is in good standing, you may file a dissolution/withdrawal/cancellation.
Q. How do I register a name?
A. The state of Kansas does not have name registration filings.
Q. What is a name reservation?
A. A name reservation allows a person who intends to organize or register a corporation,
limited liability company, or limited partnership to reserve a name. The name you reserve
cannot be used by anyone else to organize or register a business. A name reservation expires
after 120 days.
http://www.kssos.org/forms/business_services/NR.pdf
Q. How do I reserve a name?
A. You may file your name reservation on paper by sending form NR and a $35 filing
fee to our office or you may file online and pay $27. This is the link to the online filing: https://www.accessKansas.org/apps/kbc.html
Q. How do I obtain an extension of time to file my annual report?
A. Effective January 1, 2006, extensions of time for filing the annual report are no longer honored. The annual report
requires a flat filing fee, tax calculations are not required in order to complete and file an annual report. Please file
your annual report electronically at https://www.accesskansas.org/kssos-ar-forms/index.html - filing online saves you money.